Chairman’s Report May 2019

Chairman’s Report: Addingham Civic Society Annual General Meeting 16th of May 2019.

It was an excellent meeting with over 55 members in attendance. The Minutes of last year’s AGM were approved unanimously with no matters arising. Our Financial Accounts were also approved unanimously, again with no matters arising. I gave my report of  the previous 12 months on behalf of the Trustees.

 

I was saddened to report that the Society’s President Baroness Betty Lockwood had passed away at the end of April. Condolences having already been made to Betty’s friends and family. Don Barrett Vice President had agreed to take over from Betty in the role of President. Jonathan White has also agreed to take on the Vice Presidents role and both were elected unanimously.

I agreed to stand as Chairman, Malcolm Keeble as Vice Chairman, Gill Battarbee as Secretary and Ann Austin as Treasurer. We were all re-elected unanimously. There had not been any other nominations for Officers of the Society.

There was one nomination for a Trustee: Jayne Hood and she was elected unanimously. The existing board of Trustees all agreed to stand again and were duly re-elected, unanimously:

Ken Birch, Brenda Crooks, Ian Drysdale, Steve Lloyd, Jack Robson and Richard Walton.

There were no items of Any Other Business and the Meeting closed with a vote of thanks to the Officers and Trustees of the Society by our newly elected Vice President, Jonathan White.

 

There are always many people in the Society I would like to thank but special thanks must be given to Ann Austin our Treasurer and Ian Drysdale the Society’s Financial Advisor for just making absolutely sure that our Finances are kept in order !

 

Clearly we must be doing something right as we’ve had just over 20 new members join the Society in the last 12 months. Finally, just a  few more thank-you’s: Brenda and the ladies who do our refreshments, Diana Keeble for masterminding 2 successful Fayres, Steve Lloyd for organising a super Summer Trip…..and the list goes on. But, of course I must just mention my fellow Trustees you are not a bad bunch.

 

These are the highlights of projects/activities/events since last year’s AGM, in no particular order:

  • We will continue to promote and support other Village Organisations/Societies..
  • The Society is always keen to retain a strong Social presence in the Society and in the last 12 months we have arranged:….10 Members Meetings, a Summer Trip, Xmas Party, 2 Fayres, a 40th Anniversary party and an Environment Weekend.
  • As mentioned above, 2 very successful Fayres with our Spring one making a profit of over £950.
  • Another hugely successful 12 months from our Environment Group. An Environment weekend 30th of June and 1st of July. I am delighted to say that the Group’s profile and influence goes from strength to strength.

Their 4 Becks Project received 2nd prize in the Peter Spawforth Awards at the YHACS AGM In Jan.

  • Our Blue Plaques Project came to an end but not before we installed another 4 Plaques and released a special BP Trail leaflet.
  • In Oct we unveiled a special WW1 plaque to the 17 Serviceman who lost their lives and who’s names were missing from the war Memorial. In conjunction with the unveiling we held an event in the Memorial Hall involving many young adults from the Village uniform organisations.
  • We continue to be actively involved with Village’s Neighbourhood Plan with the next big stage being a Village referendum.
  • Working hand in hand with our Parish Council the Village Newsletters were once again delivered to every home in the Village in Sept and March.
  • Our Summer Trip in July was another great day with visits to Goole and Howden. This year we are off to Bygone Times and Astley Hall and Gardens, near Chorley.
  • In July we cleared and cleaned the Addingham Suspension Bridge and we subsequently discovered some issues which lead to its closure for 6 months. Oh dear.
  • Two very well deserved Civic Pride Awards were given to to Sue Ross and our very own Rick Battarbee. We have received a number of nominations for this year’s award and we hope to announce the winner in the next month or so.
  • Personally I am delighted to see the progress with the Village Hub and we will continue to support the team there as far as possible.
  • Our Community Award Scheme continues to help Village Organisations with three awards being given out. They were Hilary Thomas’s Vocal Days, our Bowling Club and very recently the Cricket Club. Keep them coming.
  • Our Telephone Kiosk continues to attract interest and is an excellent Visitor Information Point. Thanks must go to its ‘neighbours’ Jacquie Teasdale and Malcolm and Carol Armitage for looking after it so well….
  • We are always keen to launch new publications and this year was no exception with the  The Flowers of Church Field by Arnold Pacey and Co……watch out for another publication and a very unusual one at that, very soon.
  • Another couple of exciting new projects likely to be implemented in the next 9 months …..so watch this space.

 

Not bad eh !

Jim Robinson

Chairman.

May 2019.

AGM May 2019 Documents

Documents for AGM on 16thMay 2019

 

     ADDINGHAM CIVIC SOCIETY
            Annual General Meeting
      Thursday 16th of May 2019 @ 7.30pm.
            Addingham Memorial Hall
 
 
AGENDA
 
  1. Chairman’s Welcome and Apologies

                                                                                   

  1. To approve the minutes of the AGM held on the 17th May 2018    

                                                                                               

  1. To receive a report from the Trustees: Chairman Jim Robinson      

  

  1. To receive Audited Accounts and Treasurers’ Report: Treasurer Ann Austin             

            

  1. To receive nominations for the Officers of the Society and make the appointments.
        Hon. Chairman

        Hon. Vice Chairman
        Hon. Secretary
        Hon. Treasurer

      6.  To receive nominations for the Trustees of the Society and make the appointments.
    
  
       7.  Any other business

 
 
 
 
Addingham Civic Society
 
 Minutes of the Annual General Meeting
 
Thursday 17th May 2018
 
Venue: Addingham Memorial Hall

                                                         

1.       Chairman’s welcome and Apologies. 
Jim Robinson opened the meeting at 7.30pm.

  • Jim Robinson (Chair), Ann Austin, Gill Battarbee, Ken Birch, Brenda Crooks, Sue Hunter, Malcolm Keeble, Lynda Robinson, Richard Walton and Ian Drysdale as Chairman of the Finance Committee.

There were a sufficient number of members in attendance (65) for the AGM to be quorate.
Formal apologies: Alan and Linda Davies, Mike and Shirley Bolton and Jayne Hood.
 
The relevant papers for the AGM were sent to Members in advance of the AGM, with the May Newsletter.

2.           Minutes of AGM held on the 18th May 2017 and any matters arising. 
There were no matters arising.
Minutes Proposed and Seconded from membership present at the meeting.
Unanimously agreed by the members present.

3.           Chairman’s Review of the Year
The Chairman outlined the Society’s highlights since last year’s AGM, in no particular order:

  • The Environment Group has gone from strength to strength – with thanks to Rick Battarbee and his team of hard working volunteers.
  • 3 new blue plaques – High Mill Close, Penny Hole, Low Mill and Bridge 55 on Back Beck Lane.
  • Acquisition of our very own BT Telephone Kiosk: officially opened last month.
  • There have been 10 Members Meetings and a Christmas Party.
  • For the first time we launched a range of Society Christmas Cards.
  • We held 2 successful Fayres– Spring and Autumn. This gave a significant boost to our finances, with the Spring Fayre this year breaking all records. Thanks to Diana Keeble for organising.
  • Village Newsletters: September last year and February this year –  distributed around the village by volunteers. In conjunction with the Parish Council.
  • The Neighbourhood Plan made good progress (Parish Council,  Village residents and the Society): culminating in the Village Consultation Event at the beginning of May.
  • Summer Trip: Visit to Samlesbury Hall and then a canal boat trip from Barton Grange.
  • Continued to support other Clubs and Societies.
  • Our latest Publication by Don Barrett: Walks around Addingham.
  • Updated our Website.
  • Launched our Village Community Awards Scheme with 3 organisations benefiting to date.
  • Bestowed 4 Honorary Life Membership Awards (sadly one recipient Jane Scott died last month)
  • Civic Pride Awards: Don Barrett in Sept last year and Sue Ross this month plus one more to follow later in the year.
  • We attend Civic Voice’s National Meetings of large Civic Societies.
  • All going well in the next couple of months we will reach  400 Members. This is more than 10% of the the Village’s population, the second largest Society in Yorkshire.
  • With our growth in membership numbers in the last 8/9 months we held a new Members evening at the end of last month.
  • We have just released our GDPR Data Privacy Policy.

 
4.           Finance report
Audited accounts and Treasurer’s report had been circulated with the May Members Newsletter. There were no matters arising.
The proposal is that the accounts be agreed as presented.
Accounts Proposed and Seconded from membership present at the meeting.
Unanimously agreed in favour by the members present.

5.           Trustee Nominations                                                              
Lynda Robinson stood down as Honorary Secretary and Trustee. The Chairman thanked Lynda  for her hard work over the last 2 years.
There were no nominations received for any of the Officers roles.
Gill Battarbee (Joint Treasurer Trustee) agreed to take over as Honorary Secretary.
Ann Austin had  previously shared the role of Treasurer with Gill, she agreed to take over the role as Treasurer in her own right.
There was one new Trustee nomination. Ian Drysdale was proposed as a Trustee in the role of Financial Advisor.
Gill, Ann and Ian’s nominations had all been proposed and seconded.
The appointments were agreed unanimously by the members present.
The Chairman and Vice Chairman along with the remaining existing trustees all agreed to stand again and were re-elected unanimously by the members present.
 
6.           Any Other Business
The Chairman thanked Ian Drysdale and Peter Mirfin for all their hard work on the Finance Committee.
Thanks were also given to all the Society’s members for their help and support.
Don Barrett gave a vote of thanks for the Society.
The minutes will be uploaded onto the Society’s website once approved at the May 2019, AGM.
 
The AGM was concluded at 8 p.m.

 
 
Statement of the Society’s Assets: as at 31st of March 2019 (end of Financial Year)
 
• Acer laptop and bag
• Dell projector
• Saville Falcon OHP
• Audio Technical microphone kit
• Bogey amplifier and speaker
• Computer/projector stand
• White board stand
• Folding display boards and bag
• Spring/Autumn Fayre banner
• Two ‘Society’ banners
• Framed record sleeve donated by David Harrison
• Cable covers and 4 way adaptor
• First Aid box and contents
• 2 cork pin boards
• Wooden duck, display box and Society cloth
• Misc bits and bobs including ‘catering’ items and 15 matching table cloths
• Misc gift cards
• Quantity of hi-viz jackets
• Misc Xmas decorations and bunting
• Books, notelets and dvd’s in hand at estimated market value of £350
Finally, 14 Blue Plaques that are wholly or partly owned by the Society. In addition 1 Bronze special WW1 plaque located on the Village’s War Memorial.
 
 
Financial Reports
 
 
 

Chairman’s Report 2018

Chairman’s Report: Addingham Civic Society AGM 17th of May 2018

We had an excellent meeting with over 60 members in attendance. The Minutes of last year’s AGM were approved unanimously with no matters arising. Our Financial Accounts  were also approved unanimously, again with no matters arising. I gave my report of the previous 12 months on behalf of the Trustees, see below.

Our Hon Secretary Lynda Robinson, was standing down. Gill Battarbee one of our joint Treasurers  agreed to take over from Lynda and Ann Austin also agreed to take on the role of Treasurer. Both the Chairman Jim Robinson and the Vice Chairman Malcolm Keeble agreed to stand again. There were no other nominations for Officers of the Society. Gill and Ann were elected unanimously with Jim and Malcom being re-elected, unanimously.

There was one nomination for a Trustee: Ian Drysdale. He was elected unanimously. The existing board of Trustees all agreed to stand again and were duly re-elected, unanimously:

Ken Birch, Brenda Crooks, Sue Hunter, Steve Lloyd, Jack Robson and Richard Walton.

There were no items of Any Other Business (AOB) and the meeting closed with a vote of thanks to the Officers and Trustees by Don Barrett.

As many of you will know both Ian Drysdale and Peter Mirfin have been active members of our Finance Committee, with Ian in the role as Chairman. The Society would like to thank them both for all their hard work in helping to look after our Finances, we are all the stronger for it.

Finally, a big thank-you, to you our Members for all your support over the last 12 months, it is really very much appreciated and for those of you who have joined the Society during the year, a big welcome. If you are interested in getting more involved in our activities and what we do (not necessarily as a Trustee !) then please get in touch with your Chairman as we are always on the look out for volunteers !

Here is my list (and what an extensive one it is !) of our activities/projects and events throughout, it was an exciting year. They are not in any real order:

  • Our Environment Group has gone from strength to strength – with thanks to Rick Battarbee and his team of hard working volunteers.
  • 3 new blue plaques were installed – High Mill Close, Penny Hole at Low Mill and Bridge 55 on Back Beck Lane.
  • We acquired our very own BT Telephone Kiosk: officially opened last month as a Village Information Point.
  • We had 10 Members Meetings and a Xmas Party
  • For the first time we launched a range of Society Xmas Cards.
  • Two very successful Fayres– Spring and Autumn. Both providing a significant boost to our finances, with the Spring one breaking all records.Thanks to Diana Keeble for organising them.
  • In September last year and February this year and in partnership with our Parish Council our Village Newsletter was distributed to every home in the Village.
  • Neighbourhood Plan (NP): good progress continued to be made (The NP Forum being made up of the Parish Council, Village residents and the Civic Society): culminating in the Village Consultation Event at the beginning of May.
  • Summer Trip: Visit to Samlesbury Hall and then a canal boat trip from Barton Grange.
  • We continued to support other Clubs and Societies in the Village.
  • Our latest Publication by Don Barrett: Walks around Addingham, was released.
  • We updated our Website.
  • We launched our Village Community Awards Scheme with 3 organisations benefitting to date.
  • We bestowed 4 Honorary Life Membership Awards (sadly one recipient Jane Scott died in April) and two of our prestigious Civic Pride Awards: Don Barrett in September last year and Sue Ross earlier this month.
  • We attended one of Civic Voice’s National Meetings for large Civic Societies.
  • All going well in the next couple of months we will top 400 Members. More than 10% of the the Village’s population. We reckon we are the 2nd largest Civic Society in Yorkshire !
  • With our growth in membership numbers in the last 8/9 months we held a new Members evening at the end of April.
  • As you all know we have just released our GDPR Data Privacy Policy and exciting it is too !

AGM May 2018 Documents

 

Documents for Annual General Meeting (AGM) 17th May 2018


Agenda for the Annual General Meeting 17th of May 2018

• To approve the Minutes of the AGM held on the 18th of May 2017.
• To receive a report from the Trustees: Chairman Jim Robinson.
• To receive Audited Accounts and Treasurers Report: Gill Battarbee.
• To receive nominations for the Officers of the Society and make the appointments:

Hon Chairman
Hon Vice Chairman
Hon Secretary
Hon Treasurer

• To receive nominations for the Trustees of the Society and make the appointments.
• Any other business


Minutes of the Addingham Civic Society Annual General Meeting Thursday 18th May 2017
Venue: Memorial Hall, Main Street, Addingham. 55 members in attendance.

1. Chairman’s welcome and Apologies.
Jim Robinson opened the meeting at 7.30pm.
Present: Jim Robinson (Chair), Ann Austin, Ken Birch, Brenda Crooks, Sue Hunter, Malcolm Keeble, Lynda Robinson, Richard Walton, Ian Drysdale and 55 members in attendance.
Apologies, Don Barrett, Gill Battarbee, Richard Thackray, Jan Hindle, Jonathan White
For the first time papers were sent out in advance of the AGM, with the last newsletter and members present all thought it was a good idea.

2. Minutes of AGM held on the 16th June 2016 and any matters arising.
There were no matters arising.
Minutes agreed: Proposed: Ian Drysdale , Seconded: David Austin
All in favour: Unanimous

3. Chairman’s Review of the Year
Highlights:
– 1 new publication released
– 1 video of the Old Sawmill released
– Environment Group has gone from strength to strength – with thanks to Rick Battarbee and his team
– culminating in the successful Environment Day.
– 2 new blue plaques – Band Ole and St Peter’s Church. 1 more to come soon – High Mill Close.
– 2 successful Fayres– Spring and Autumn. These have given a big boost to our finances – with thanks to Diana Keeble for organising.
– Village Newsletter – approx. 1800 distributed around the village in March, in conjunction with the Parish Council.
– MUGA – formally handed over to the Parish Council 1st April.
– Malcolm Keeble heads up the Planning Group to look at general planning applications in the village and responds as appropriate.
– Neighbourhood Plan progress
– Summer trip to Sizergh Castle.
– Free National Trust passes were gratefully received as a result of our association with Civic Voice.
– We awarded donations to the Christmas Market and to Addingham’s Tour de Yorkshire Group. We have committed to help the Library as and when appropriate.
– We were invited by Civic Voice to attend a meeting of large civic societies as our membership is approximately 10% of the village population.
– Ken Birch told those present of Jim Robinson’s award from the Parish Council – in recognition of exceptional community service – Jim acknowledged having received a lot of help from the Trustees. Awards were also given to Wendy Palmer, Carol Hindle and Maz Jennings.

4. Treasurers report
Audited accounts and treasurers report has been circulated. There were no questions or matters arising.
Proposal that accounts be agreed:
Proposed: Ian Aldred
Seconded: Beryl Robson

5. Nominations
Officers: No nominations had been received and the existing Officers all agreed to stand again.
Proposal that they all be re-elected:
Proposed Diana Keeble
Seconded: Pauline Birch.
Unanimous.
Trustees: No nominations had been received other than Richard Walton, who had previously been co-opted.
All existing Trustees had agreed to stand again.
Proposal: that Richard is elected and the current Trustees re-elected:
Proposed John Fontana
Seconded: Hilary Thomas.
Unanimous.

6. Any Other Business
Subscriptions:
It is important to cover our costs with our subscriptions and this is no longer the case. There have been no increases since 2011. They will be increased from £8 to £9 for a single member, and £15 to £17 for double membership. We will start the process of collecting from next month with the details in the June newsletter.

The AGM was concluded at 8pm


Statement of the Society’s Assets: as at 31st of March 2018 (end of Financial Year)
• Acer laptop and bag
• Dell projector
• Saville Falcon OHP
• Audio Technical microphone kit
• Bogey amplifier and speaker
• Computer stand
• White board stand
• Folding display boards and bag
• Spring/Autumn Fayre banner
• Two ‘Society’ banners
• Framed record sleeve donated by David Harrison
• Cable covers and 4 way adaptor
• First Aid box and contents
• 2 cork pin boards
• Wooden duck, display box and Society cloth
• Misc bits and bobs including ‘catering’ items
• Misc gift cards
• Quantity of hi-viz jackets
• Misc Xmas decorations and bunting
• Books, notelets and dvd’s in hand at estimated market value of £500.

 

Financial Reports

Chairmans Report 2016

Chairman’s Report: Addingham Civic Society’s AGM 16th of June 2016.

 

The report is a much shorter one this time as it only covers a 6 month period from Nov 2015 to June 2016. The reason being is that we changed our year end to the 31st of May as well as bringing our Membership year in line. The Financial year end being the 31st of March.

The meeting was short and very straightforward. The minutes have  been prepared by our Hon Secretary and will be presented for agreement at next year’s AGM on the 18th of May.

The Minutes of the 19th of Nov and the EGMon the 25th of February were both proposed as agreed and seconded with no matters arising. The Finance report was also proposed as agreed and seconded, once again, with no matters arising.

The existing Officers and Trustees all agreed to stand again for election. There were no other nominations and they were all unanimously re-elected.

I then gave a review of the previous 6 months on behalf of the Trustees. Firstly, as in previous years I thanked everyone who had contributed in some way to a very successful and productive 6 months. There were  just too many to name individually, although I would like to recognise the hard work undertaken by my fellow Trustees and thank them.

There were of course a number activities and achievements undertaken over the 6 month period and I have highlighted the main ones below: (in no particular order)

  • We launched 2 new Society publications: Main St Memories and William ‘Bill’ Bradley.
  • A very successful April Spring Fayre and a wonderful Bradford Accordion Band concert in the same month.
  • We presented the Addingham Community Library with the 2016 Civic Pride Award.
  • The 5thBlue Plaque was unveiled at the Old Saw Mill.
  • Our revised Constitution was finally completed. Big relief all round.
  • The new lease for the MUGA was agreed and signed by the Parish Council.
  • We strengthened our Planning sub-group under the leadership of Malcolm Keeble.
  • A major development was the formation of an Environmental group under the guidance of Rick Battarbee. This newly formed ‘Green Team’ are excited about the challenges ahead.

 

Sadly I reminded everyone that Pam Drury our Membership Secretary  passed away after a long battle with cancer.

So, that’s it for now and we now look forward to another exciting, productive and above all a fun filled 12 months ! This report will be loaded onto the Society’s website.

 

Best Wishes.

 

Jim Robinson

Chairman.

 

AGM June 2016 Documents

Agenda for the Annual General Meeting: 16th of June 2016

  1. To approve the Minutes of the AGM held on the 19th of November 2015.
  2. To approve the Minutes of the EGM held on the 25th of February 2016.
  3. To receive a report of the Trustees: Jim Robinson.
  4. To receive Audited accounts and Treasurers report: Gill Battarbee
  5. To receive nominations for the Officers of the Society and make appointments:
    1. Hon Chairman.
    2. Hon Vice Chairman.
    3. Hon Secretary.
    4. Hon Treasurer.
  6. To receive nominations for Trustees and make appointments.
  7. Any other business.

 

Minutes of Annual General Meeting: 19th November 2015: Memorial Hall                          

The meeting opened with a welcome from the Chairman, Jim Robinson, and the minutes of the AGM on 3.12.14 were circulated. As requested at last year’s AGM a statement of the Society’s assets was circulated.

Our President, Baroness Lockwood, sent apologies for absence and best wishes to everyone present at the meeting.  Jim Robinson keeps her up to date with events and activities. She is proud to hear of the Society’s achievements.

The Chairman thanked the following people for their support and hard work (In no order of preference).

  • Don Barrett for his continuing support.
  • Catherine Snape and her team of newsletter deliverers.
  • Brenda Crooks and her team of helpers for refreshments.
  • Mike Bolton and Keith Appleyard forhelp with the MUGA.
  • Stan Wainer and Mark Wood for regularly checking the MUGA.
  • Diana Keeble for organising the Spring and Autumn fayres.
  • Christine Brown for proofreading the Society’s
  • Ian Drysdale and the Finance Team.
  • Catherine Snape (again) and Geoff Hairsine for Blue Plaques and WW1 commemorations.
  • Addingham Parish Council for fostering good relations and support.

 

  1. The minutes of last year’s AGM were read.

There were 2 items to be commented on from last year’s minutes.

  • A seat was installed at the end of Low Mill Lane but disappeared mysteriously after 3 weeks.
  • At the suggestion of Richard Hunter-Rowe, the Civic Society now attends the Memorial Hall Management Committee meetings.

Minutes Agreed: Proposed by Catherine Snape, Seconded by Diana Keeble

  1. Review of the year.

This was provided by the Chairman on behalf of the Trustees. It included a comprehensive review of the last 12 months. A summary will be provided in the next members Newsletter and the full report posted on the Society’s website.

  1. Treasurers Report.

Ann Austin and Gill Battarbee act as joint Treasurers. The Finance report for the year was circulated.

The MUGA balance sheet was detailed in a separate report which was also circulated.

AA and GB would like to thank Ian Drysdale and Peter Mirfin for their help and support.

The Financial Accounts Agreed: Proposed by Beryl Robson, Seconded by Pauline Birch.

  1. Election of Officers.

                The following officers were all elected:

Chair:                                     Jim Robinson

Vice Chair:                             Malcolm Keeble

Joint Treasurers:  Ann Austin/Gill Battarbee

Hon. Secretary:                    Lynda Robinson

  1. Election of Trustees.

The existing board of Trustees: Ken Birch, Pam Drury, Steve Lloyd and Jack Robson were all elected.

There were 2 new trustees: Sue Hunter acting as minute secretary and Brenda Crooks.

The Officers and Trustees were all approved and elected unanimously by the Members.

  1. AOB.

There were no items of AOB.

The meeting closed with Don Barrett expressing thanks to the Chairman on behalf of the members and the village as a whole.

 

Minutes of Extraordinary General Meeting: 25th of February 2016: Memorial Hall.

  1. Chairman’s Welcome

Jim Robinson, Chairman, opened the meeting at 7.30pm.

Present:  Jim Robinson (Chair), Ann Austin, Gill Battarbee, Brenda Crooks, Ken Birch, Sue Hunter, Malcolm Keeble, Steve Lloyd, Lynda Robinson, Jack Robson

Apologies: Pam Drury, Don Barrett (Vice President)

In attendance: Ian Drysdale (Chair of Finance Committee), Peter Mirfin (Finance Committee)

The Chairman welcomed all present and outlined the reasons for the meeting.

 

  1. Reason for Extraordinary General Meeting

The constitution was very outdated and needed to be altered.  Charity Commission requirements have changed.  Also, the MUGA has been added.

A working party was set up about nine months ago to work on updating the Constitution.  Expert legal advice has been secured regarding Charity Commission regulations, as well as advice from Clive Whitaker at Bradford Community Voluntary Service and from Yorkshire and Humber Association of Civic Societies (YHACS), of which Addingham Civic Society is a member.

At the end of August 2015 the Trustees sent out an initial revised Constitution.

We started to consult with Members around September 2015.  We held an Open Forum in September and obtained some feedback from that, which has been incorporated.

We aimed to complete the Constitution in time for November’s AGM, but realised it would not be ready by then.

It was raised with members again at the October and January meetings.

This is now the ninth draft.  We have broadened the Objects (what we will do as a Civic Society), to give more flexibility and scope.  We have added more Powers (how we will achieve the Objects).

The ninth draft reflects our plans for the future including technical and legal changes. It has been approved by the Trustees and hopefully it reflects our Members’ wishes.

AGM June 2016 Documents

addingham_civic_society_logo_150_150

Agenda for the Annual General Meeting: 16th of June 2016

  1. To approve the Minutes of the AGM held on the 19th of November 2015.
  2. To approve the Minutes of the EGM held on the 25th of February 2016.
  3. To receive a report of the Trustees: Jim Robinson.
  4. To receive Audited accounts and Treasurers report: Gill Battarbee
  5. To receive nominations for the Officers of the Society and make appointments:
    1. Hon Chairman.
    2. Hon Vice Chairman.
    3. Hon Secretary.
    4. Hon Treasurer.
  6. To receive nominations for Trustees and make appointments.
  7. Any other business.

 

Minutes of Annual General Meeting: 19th November 2015: Memorial Hall                          

The meeting opened with a welcome from the Chairman, Jim Robinson, and the minutes of the AGM on 3.12.14 were circulated. As requested at last year’s AGM a statement of the Society’s assets was circulated.

Our President, Baroness Lockwood, sent apologies for absence and best wishes to everyone present at the meeting.  Jim Robinson keeps her up to date with events and activities. She is proud to hear of the Society’s achievements.

The Chairman thanked the following people for their support and hard work (In no order of preference).

  • Don Barrett for his continuing support.
  • Catherine Snape and her team of newsletter deliverers.
  • Brenda Crooks and her team of helpers for refreshments.
  • Mike Bolton and Keith Appleyard forhelp with the MUGA.
  • Stan Wainer and Mark Wood for regularly checking the MUGA.
  • Diana Keeble for organising the Spring and Autumn fayres.
  • Christine Brown for proofreading the Society’s
  • Ian Drysdale and the Finance Team.
  • Catherine Snape (again) and Geoff Hairsine for Blue Plaques and WW1 commemorations.
  • Addingham Parish Council for fostering good relations and support.
  1. The minutes of last year’s AGM were read.

There were 2 items to be commented on from last year’s minutes.

  • A seat was installed at the end of Low Mill Lane but disappeared mysteriously after 3 weeks.
  • At the suggestion of Richard Hunter-Rowe, the Civic Society now attends the Memorial Hall Management Committee meetings.

Minutes Agreed: Proposed by Catherine Snape, Seconded by Diana Keeble

  1. Review of the year.

This was provided by the Chairman on behalf of the Trustees. It included a comprehensive review of the last 12 months. A summary will be provided in the next members Newsletter and the full report posted on the Society’s website.

  1. Treasurers Report.

Ann Austin and Gill Battarbee act as joint Treasurers. The Finance report for the year was circulated.

The MUGA balance sheet was detailed in a separate report which was also circulated.

AA and GB would like to thank Ian Drysdale and Peter Mirfin for their help and support.

The Financial Accounts Agreed: Proposed by Beryl Robson, Seconded by Pauline Birch.

  1. Election of Officers.

                The following officers were all elected:

Chair:                                     Jim Robinson

Vice Chair:                             Malcolm Keeble

Joint Treasurers:  Ann Austin/Gill Battarbee

Hon. Secretary:                    Lynda Robinson

  1. Election of Trustees.

The existing board of Trustees: Ken Birch, Pam Drury, Steve Lloyd and Jack Robson were all elected.

There were 2 new trustees: Sue Hunter acting as minute secretary and Brenda Crooks.

The Officers and Trustees were all approved and elected unanimously by the Members.

  1. AOB.

There were no items of AOB.

The meeting closed with Don Barrett expressing thanks to the Chairman on behalf of the members and the village as a whole.

 

Minutes of Extraordinary General Meeting: 25th of February 2016: Memorial Hall.

  1. Chairman’s Welcome

Jim Robinson, Chairman, opened the meeting at 7.30pm.

Present:  Jim Robinson (Chair), Ann Austin, Gill Battarbee, Brenda Crooks, Ken Birch, Sue Hunter, Malcolm Keeble, Steve Lloyd, Lynda Robinson, Jack Robson

Apologies: Pam Drury, Don Barrett (Vice President)

In attendance: Ian Drysdale (Chair of Finance Committee), Peter Mirfin (Finance Committee)

The Chairman welcomed all present and outlined the reasons for the meeting.

 

  1. Reason for Extraordinary General Meeting

The constitution was very outdated and needed to be altered.  Charity Commission requirements have changed.  Also, the MUGA has been added.

A working party was set up about nine months ago to work on updating the Constitution.  Expert legal advice has been secured regarding Charity Commission regulations, as well as advice from Clive Whitaker at Bradford Community Voluntary Service and from Yorkshire and Humber Association of Civic Societies (YHACS), of which Addingham Civic Society is a member.

At the end of August 2015 the Trustees sent out an initial revised Constitution.

We started to consult with Members around September 2015.  We held an Open Forum in September and obtained some feedback from that, which has been incorporated.

We aimed to complete the Constitution in time for November’s AGM, but realised it would not be ready by then.

It was raised with members again at the October and January meetings.

This is now the ninth draft.  We have broadened the Objects (what we will do as a Civic Society), to give more flexibility and scope.  We have added more Powers (how we will achieve the Objects).

The ninth draft reflects our plans for the future including technical and legal changes. It has been approved by the Trustees and hopefully it reflects our Members’ wishes.

 

  1. Proposals

The Trustees proposed that the Constitution as amended be approved and adopted.

However, a motion was received, proposed by Mike Bolton and seconded by Keith Appleyard.

Mike Bolton’s motion states:

Changing the Constitution is not a matter to be taken lightly and Members have the right to have confidence in, and a full and comprehensive understanding of, the changes proposed by the Trustees as required by the Charity Commission Guidance CC48: paragraphs 9.3 and 15.6. A short meeting before a speaker meeting is not an appropriate way of achieving this and we ask the Trustees to call a separate EGM with the twin purposes of:

  1. Confirming that the proposed changes to the Constitutionand the process adopted for approval by Members are in accordance with Charity Commission guidelines and
  2. Explaining the changes to the Constitution and allowing a full and comprehensive discussion of these changes by Members before they are voted on.

 

The Chairman read out the Motion that was proposed by Mike Bolton (apologies for absence having been received) and

Seconded by Keith Appleyard

 

From the floor:

Harry Jevons proposed that Members should vote against this Motion, and should accept the Trustees’ Motion.

Jonathan White congratulated the Trustees on the hard work done to amend the Constitution, and proposed that the Trustees’ Motion should be accepted.

Valerie Lomas stated that as the Trustees had spent much time preparing the Constitution the Members should trust their judgement and approve it.

A note from Don Barrett (Vice President) was read out emphasising that the Constitution is an important document for Members to consider and that they should support their Trustees.

Peter Wilkinson raised matters of a procedural nature and points of order regarding the meeting itself.

A vote was taken, on Mike Bolton’s Motion:

In Favour 4

Against 45

Abstained 1

A vote was taken on the Trustees’ Motion – that the Constitution as amended be approved and adopted:

In Favour 48

Against 1

Abstained 1

Now that the revised Constitution has been approved by over 90% of the Members present at the EGM, it will be lodged with the Charity Commission. 60 days after it is accepted by the Charity Commission it will come into effect. It will then be added to the Adding ham Civic Society website.

The Extraordinary General Meeting ended at 7.55pm.

 

Statement of Society’s Assets: 16th of June AGM

  • Multi Use Games Area (MUGA)
  • MUGA noticeboard
  • MUGA token box (on side of pavilion)
  • Tennis net and posts
  • Netball posts and nets
  • Short tennis equipment
  • Acer laptop and bag
  • Dell projector
  • Saville Falcon OHP
  • Audio Technical microphone kit
  • Bogey amplifier and speaker
  • Computer stand
  • White board stand
  • Folding display boards and bag
  • Spring/Autumn Fayre banner
  • Two ‘Society’ banners
  • Framed record sleeve donated by David Harrison
  • Cable covers and 4 way adaptor
  • First Aid box and contents
  • 2 cork pin boards
  • Wooden duck, display box and Society cloth
  • Misc bits and bobs including ‘catering’ items
  • Books on hand at estimated market value of £300

 


 

Chairman’s Report December 2015

This report is a summary of the year’s review I gave at the AGM held on the 19th November. It reflects the work undertaken by the Trustees over the last 12 months, the issues and challenges we’ve faced and confirmation of the new appointments made at the AGM.

But first, a message from our President, Baroness Betty Lockwood, who sent her apologies for not being able to attend the AGM.  Don Barrett and I met up with her for a coffee a couple of weeks ago and she asked that we pass on her very best wishes to all her friends in the Society. She also asked me to say how proud she is to hear about how well we are doing and of all our achievements. She is well, albeit waiting for a date to undergo a hip operation. Betty will be 92 years of age in January.

I don’t think any end of year report would be complete without a few thank you’s.

Ok, here we go with the thank you’s : my  fellow Trustees of course, Ian Drysdale and Peter Mirfin (Ian is Chairman and Peter a very able lieutenant of our Finance Committee). The Society is very fortunate to have such a dedicated and supportive group of people. Your efforts during the year have been astounding and at times ‘over and beyond’. I take great pride in working with you and consider you all my close friends.

A number of others: Don Barrett (publications), Catherine Snape and Geoff Hairsine (WW1 Group and Blue Plaques); the Parish Council for their continued support; Christine Brown (proof reading our newsletter); Stan Wainer and Mark Wood (MUGA inspections and in Mark’s case sorting out the insurance on the MUGA); Diana Keeble working tirelessly in organising two very successful and profitable Fayres  our band of newsletter deliverers including Catherine Snape for co-ordinating this essential activity; our group of refreshment and catering ladies without whom we would not function; Mike Bolton and Keith Appleyard for MUGA help and support; our ‘webmaster’ David Austin for the excellent work undertaken on our website and the electronic newsletter.

Finally a big thank you to our partners and if I have left someone out, then as I said at the AGM, apologies to you!

On Thursday the 19th November the minutes of the 2014 AGM were approved.

I then gave my report and review of the year on behalf of my fellow Trustees. As follows:

As a Society we are always looking to ensure that what we do is in accordance with our charitable aims and purposes. These are currently under review in our new constitution and any changes will be reflected in that document.

It was a challenging year with some difficult issues to come to terms with but despite those we had another successful and rewarding 12 months. This report will, to a large extent, be set out chronologically. I would like to highlight not only the achievements of the Trustees but also those of our members. In January two members of the Society were guests of David Cameron at Downing Street as community champions: Alan Davies and Richard Hunter Rowe. In March we had another hugely successful Spring Fayre. Then in May we provided support and help to the village team organising ‘our leg’ of the Tour of Yorkshire cycle race. We are forging ahead with our Blue Plaque project with new plaques installed at the Old School House on 3rd Jan and on the 16th May at Southfield Terrace. We are in discussions with two possible new ‘candidates’. May this year also saw the launch of Catherine Snape’s village WW1 book.

We are keen to work with other groups and societies in the village and throughout the year we specifically helped to promote and support: Addingham Drama Group, Addingham Cinema Club, Addingham Medical Centre, Addingham Open Gardens, the Village Gala and Hilary Thomas with her ‘Addingham Vocal Days’ concerts.

Our social programme continues to go from strength to strength and in July we had a wonderful summer concert from the Skipton Brass Band. This was quite a change for us and was very popular so, next year we are looking to do at least another two concerts. In June we announced that a bench seat had been installed at Low Mill and then in July broke the news that it had been stolen!

A highlight for the Trustees and their partners was a civic reception at Bradford City Hall on the 15th Sept as guests of Joanne Dodds, the Lord Mayor. A couple of days later we held an Open Forum meeting for members. This was mainly centred round the plans for our new constitution but unfortunately it was not one of our most constructive sessions. In October we held an Autumn Fayre and our guest of honour was the Lord Mayor of Bradford. It was a very successful day and raised over £500.

As Chairman I feel it is vital for our Society to work closely with the Parish Council and I am pleased to say we have achieved this with our Blue Plaque and WW1 commemorations and projects. We look forward to working closely with Catherine and her team on the village Neighbourhood Plan. Whilst on the subject of housing, Malcolm Keeble is doing a great job ensuring that the Society is kept abreast of developments relating to Bradford Council’s plans for house building in the community. Alan Taylor’s expertise is also proving invaluable to the Society.

Our current Constitution goes back to 1991 and needs updating and bringing in line with current rules and regulations. It has been taking up a lot of time and resources. We have had help from a solicitor who is an expert in Charity law and we are also seeking assistance from Bradford Community Voluntary Service. Hopefully we will send out the new document early in the New Year and will then call an EGM (same time as a Members’ meeting) to get it approved. Thanks to those who have contributed so far.

 

Accounts and Treasurers Report.

The Society’s financial report and MUGA balance sheet were both unanimously approved by the membership at the AGM. There were no matters or queries arising. The format of the financial report is similar to previous years and includes a comparison with last year.

 

Officers Nominations

It was sad to announce at the AGM that our Hon Secretary Kathryn Tysoe resigned during the year. She was thanked for her contribution. Kathryn’s replacement, Lynda Robinson, was proposed, seconded and approved.   Chairman, Vice Chairman and Joint Treasurers all agreed to stand again and were also proposed, seconded and approved, accordingly. We are now back in line with the Charity Commission and our Constitution.

 

Trustee Nominations

Also at the AGM we went through a similar process with the existing Trustees all agreeing to stand again and consequently were proposed, seconded and approved on the night. We also welcomed two new Trustees: Brenda Crooks and Sue Hunter.

 

There were no items of AOB and as such the AGM was formally concluded at 8.10pm.

 

Jim Robinson

Chairman.

 

December 2015.

 


 

AGM Dec 2015 Documents

Please find below the documents from the Society’s AGM held on the 19th of November. They include the Agenda for the meeting and the minutes from the 2014 AGM, which were approved on the night. There is also a list of the Society’s assets. Finally, the Finance report and the MUGA (Multi Use Games Area) balance sheet are also included. Again, these two reports were unanimously, approved on the 19th. If you want to read a detailed account of November’s AGM then just refer to the Chairman’s report. If you have any questions about any of this documentation then please contact the Hon Secretary on : Secretary@addinghamcivicsociety.co.uk or any Trustee.

Agenda for the Annual General Meeting: 19th of November 2015.

  1. To approve the Minutes of the AGM held on the 3rd of December 2014.
  2. To receive a report of the Trustees: Jim Robinson.
  3. To receive Audited accounts and Treasurers report: Gill Battarbee/Ann Austin.
  4. To receive nominations for the Officers of the Society and make appointments:
    1. Hon Chairman.
    2. Hon Vice Chairman.
    3. Hon Secretary.
    4. Hon Treasurer.
  5. To receive nominations for Trustees and make appointments.
  6. Any other business.

 ____________________________________________

 

Addingham Civic Society : Minutes of the ANNUAL GENERAL MEETING held on the 3rdDecember 2014 at Mount Hermon Chapel, Addingham:      

The meeting opened with a welcome from the Chairman, Jim Robinson, and the minutes of the AGM on 14.11.13 were circulated.

 

1. The minutes of last year’s AGM were read and approved.

Proposed Kevin Reilly, Seconded Peter Mirfin

 

2. Review of the year.

The Chairman thanked the following people for their support and hard work (In no order of preference).

  • Catherine Snape and her team of newsletter deliverers.
  • Brenda Crooks and her team of helpers for refreshments throughout the year
  • Stan Wainer for regularly checking the MUGA.
  • Diana Keeble for organising the spring and autumn fayres.
  • Christine Brown for proofreading our Newsletter
  • Ian Drysdale (ID) for chairing the Finance group and Peter Mirfin (PM) for supporting Ian.

Activities/Events:

  • Christmas party
  • Three civic pride awards
  •  Electronic newsletter now well established
  •  World War One Commemoration Group established
  •  Streamlining of members subscription system
  • Two Fayres which raised a total of £1200
  • Nine Speaker meetings throughout the year.
  • Visit by the Deputy Lord Mayor of Bradford
  • Blue Plaque at Mount Hermon.
  • Repairs to the village plan boards
  • Supporting the Tour de France event with a donation
  •  Support of the village Christmas market

 

3. Treasurers Report.

Ann Austin (AA) and Gill Battarbee (GB)act as joint Treasurers. The Finance report for the year was circulated.

The Civic Society received an anonymous donation with thanks.

AA and GB would like to thank ID and PM for their help.

Comments on the report were as follows…

Don Barrett would like the “Books” value to be detailed separately. AA responded that this is classed as an asset so included in that area. It was suggested that in future reports we include a footnote detailing the value of the Books. Peter Wilkinson expressed concerns that the value has been written off. AA said she would look at previous reports.

PW wanted to know if the MUGA should be shown as an asset. The value of the MUGA is in its lease.

Mike Bolton suggested that we issue a “statement of assets”.

Propose: Mike Bolton, Seconded: Peter Wilkinson

 

4. Election of Officers.

Chair: Jim Robinson

Vice Chair: Malcolm Keeble

Treasurer: Ann Austin/GillBattarbee(joint)

Hon. Secretary: Kathryn Tysoe

All Officers were nominated and seconded according to the Society’s constitution.

Election of the Executive Committee members was undertaken: Brenda Crooks, Pam Drury, Jack Robson, Ken Birch, and Steve Lloyd. They were all nominated and seconded according to the Society’s constitution.

Three members stood down: Keith Appleyard, Paul Henderson, and Geoff Hairsine.

 

5. AOB

It has been suggested that there be a seat installed on Low Mill Lane.

Richard Hunter-Rowe suggested that a representative of the CS seek a place on the Memorial Hall panel.

 

The meeting closed with Don Barrett expressing thanks to JR on behalf of the village.

 

____________________________________________

 

Statement of Society’s Assets: 19th of November 2015 AGM.

  • Multi Use Games Area (MUGA)
  • MUGA noticeboard
  • MUGA token box (on side of pavilion)
  • Tennis net and posts
  • Netball posts and nets
  • Acer laptop and bag
  • Dell projector
  • Saville Falcon OHP
  • Audio Technical microphone kit
  • Bogey amplifier  and speaker
  • Computer stand
  • White board stand
  • Folding display boards and bag
  • Spring/Autumn Fayre banner
  • Two ‘Society’ banners
  • Framed record sleeve donated by David Harrison
  • Cable covers and 4 way adaptor
  • First Aid box and contents
  • 2 cork pin boards
  • Wooden duck, display box and Society cloth
  • Misc bits and bobs including ‘catering’ items
  • Books on hand at estimated market value £500

____________________________________________

 

Financial Report for the Year Ending 30th September 2015

Addingham Civic Society