Chairman’s Report December 2015

This report is a summary of the year's review I gave at the AGM held on the 19th November. It reflects the work undertaken by the Trustees over the last 12 months, the issues and challenges we’ve faced and confirmation of the new appointments made at the AGM. But first, a message from our President, Baroness Betty Lockwood, who sent her apologies for not being able to attend the AGM.  Don Barrett and I met up with her for a coffee a couple of weeks ago and she asked that we pass on her very best wishes to all her friends in the Society. She also asked me to say how proud she is to hear about how well we are doing and of all our achievements. She is well, albeit waiting for a date to undergo a hip operation. Betty will be 92 years of age in January. I don’t think any end of year report would be complete without a few thank you's. Ok, here we go with the thank you’s : my  fellow Trustees of course, Ian Drysdale and Peter Mirfin (Ian is Chairman and Peter a very able lieutenant of our Finance Committee). The Society is very fortunate to have such a dedicated and supportive group of people. Your efforts during the year have been astounding and at times ‘over and beyond’. I take great pride in working with you and consider you all my close friends. A number of others: Don Barrett (publications), Catherine Snape and Geoff Hairsine (WW1 Group and Blue Plaques); the Parish Council for their continued support; Christine Brown (proof reading our newsletter); Stan Wainer and Mark Wood (MUGA inspections and in Mark’s case sorting out the insurance on the MUGA); Diana Keeble working tirelessly in organising two very successful and profitable Fayres  our band of newsletter deliverers including Catherine Snape for co-ordinating this essential activity; our group of refreshment and catering ladies without whom we would not function; Mike Bolton and Keith Appleyard for MUGA help and support; our ‘webmaster’ David Austin for the excellent work undertaken on our website and the electronic newsletter. Finally a big thank you to our partners and if I have left someone out, then as I said at the AGM, apologies to you!   On Thursday the 19th November the minutes of the 2014 AGM were approved. I then gave my report and review of the year on behalf of my fellow Trustees. As follows: As a Society we are always looking to ensure that what we do is in accordance with our charitable aims and purposes. These are currently under review in our new constitution and any changes will be reflected in that document.   It was a challenging year with some difficult issues to come to terms with but despite those we had another successful and rewarding 12 months. This report will, to a large extent, be set out chronologically. I would like to highlight not only the achievements of the Trustees but also those of our members.  In January two members of the Society were guests of David Cameron at Downing Street as community champions:  Alan Davies and Richard Hunter Rowe. In March we had another hugely successful Spring Fayre. Then in May we provided support and help to the village team organising ‘our leg’ of the Tour of Yorkshire cycle race. We are forging ahead with our Blue Plaque project with new plaques installed at the Old School House on 3rd Jan and on the 16th May at Southfield Terrace. We are in discussions with two possible new ‘candidates’. May this year also saw the launch of Catherine Snape’s village WW1 book. We are keen to work with other groups and societies in the village and throughout the year we specifically helped to promote and support: Addingham Drama Group, Addingham Cinema Club, Addingham Medical Centre, Addingham Open Gardens, the Village Gala and Hilary Thomas with her 'Addingham Vocal Days' concerts. Our social programme continues to go from strength to strength and in July we had a wonderful summer concert from the Skipton Brass Band. This was quite a change for us and was very popular so, next year we are looking to do at least another two concerts. In June we announced that a bench seat had been installed at Low Mill and then in July broke the news that it had been stolen! A highlight for the Trustees and their partners was a civic reception at Bradford City Hall on the 15th Sept as guests of Joanne Dodds, the Lord Mayor. A couple of days later we held an Open Forum meeting for members. This was mainly centred round the plans for our new constitution but unfortunately it was not one of our most constructive sessions. In October we held an Autumn Fayre and our guest of honour was the Lord Mayor of Bradford. It was a very successful day and raised over £500. As Chairman I feel it is vital for our Society to work closely with the Parish Council and I am pleased to say we have achieved this with our Blue Plaque and WW1 commemorations and projects. We look forward to working closely with Catherine and her team on the village Neighbourhood Plan. Whilst on the subject of housing, Malcolm Keeble is doing a great job ensuring that the Society is kept abreast of developments relating to Bradford Council’s plans for house building in the community. Alan Taylor’s expertise is also proving invaluable to the Society. Our current Constitution goes back to 1991 and needs updating and bringing in line with current rules and regulations. It has been taking up a lot of time and resources. We have had help from a solicitor who is an expert in Charity law and we are also seeking assistance from Bradford Community Voluntary Service. Hopefully we will send out the new document early in the New Year and will then call an EGM (same time as a Members' meeting) to get it approved. Thanks to those who have contributed so far.   Multi Use Games Area (MUGA): our strategy is to support it as a village amenity. It is very well used but mostly on a ‘casual basis’. Costs are escalating with little revenue and whilst we are keen to work with village groups we are struggling to progress matters. After the existing lease with the Parish Council was found to be ‘null and void’ we started to secure a new one. This has been an arduous task, although we are now hopeful of having this in place before Christmas. The old lease has been surrendered.   Accounts and Treasurers Report. The Society’s financial report and MUGA balance sheet were both unanimously approved by the membership at the AGM. There were no matters or queries arising. The format of the financial report is similar to previous years and includes a comparison with last year.   Officers Nominations It was sad to announce at the AGM that our Hon Secretary Kathryn Tysoe resigned during the year. She was thanked for her contribution. Kathryn’s replacement, Lynda Robinson, was proposed, seconded and approved.   Chairman, Vice Chairman and Joint Treasurers all agreed to stand again and were also proposed, seconded and approved, accordingly. We are now back in line with the Charity Commission and our Constitution.   Trustee Nominations Also at the AGM we went through a similar process with the existing Trustees all agreeing to stand again and consequently were proposed, seconded and approved on the night. We also welcomed two new Trustees: Brenda Crooks and Sue Hunter.   There were no items of AOB and as such the AGM was formally concluded at 8.10pm.   Jim Robinson Chairman.   December 2015.